Certifii Ltd — Company number 16705678 — Registered office: 128 City Road, London EC1V 2NX.
1. Who we are
This website is operated by Certifii Ltd ("we", "us", "our"). We are the controller of personal data collected through this website.
- Company name: Certifii Ltd
- Registered office: 128 City Road, London EC1V 2NX, United Kingdom
- Company number: 16705678
- Email: legal@certifii.com
2. What this notice covers
This notice explains how we collect and use personal data when you:
- Visit our website.
- Contact us, request information, or book a demo.
- Subscribe to updates.
- Interact with our marketing (where applicable).
- Use cookies and similar technologies on this website.
This notice covers only personal data collected through our website. It does not cover personal data processed through the Certifii platform. If you use the Certifii platform, your use is governed by our Product Terms of Service and our Product Privacy Notice.
3. Personal data we collect
3.1 Information you provide
- Name, work email address, phone number.
- Company name, job title, and other details you submit via forms.
- Message content and any attachments you send to us.
3.2 Information we collect automatically
- IP address, device type, browser type, operating system.
- Pages viewed, time spent, referring URLs, click activity.
- Cookie identifiers and similar online identifiers (see Section 7).
4. How we use your data and our lawful bases
Data Protection Laws require us to have a lawful basis for processing and to explain it clearly. Where we rely on legitimate interests, we consider and balance any potential impact on you and your rights, and you can object (see Section 10).
| Purpose | Examples | Lawful basis (UK GDPR) |
|---|---|---|
| Respond to enquiries and demo requests | Replying to messages, arranging calls | Legitimate interests and/or steps prior to a contract |
| Provide website functionality and security | Preventing fraud/abuse, maintaining site availability | Legitimate interests and (where relevant) legal obligation |
| Improve the website | Understanding which pages are useful | Consent for non-essential cookies/analytics where required |
| Send updates and marketing | Newsletters, product updates | Consent, or legitimate interests where permitted. You can opt out at any time |
| Compliance and record-keeping | Handling legal requests, enforcing terms | Legal obligation and/or legitimate interests |
5. Who we share data with
We do not sell personal data. We may share website-collected personal data with:
- Service providers (processors) who help operate the site and our communications (e.g., hosting, analytics, CRM, email delivery).
- Professional advisors (lawyers, accountants, auditors) where needed.
- Authorities where required by law or to protect rights and safety.
- A buyer or successor in connection with a merger, acquisition, or sale of all or substantially all of our assets.
We only share what is necessary and expect appropriate confidentiality and security from all recipients.
6. International transfers
If we use suppliers or hosting located outside the United Kingdom, your personal data may be transferred internationally. Where a restricted transfer applies, we use appropriate safeguards such as the UK International Data Transfer Agreement (UK IDTA) or the UK Addendum to the EU Standard Contractual Clauses, and assess risk where required.
7. Cookies and similar technologies
We use cookies and similar technologies to make the website work and (if enabled) to measure and improve performance.
- Strictly necessary cookies — used for core site functions and security. These do not require consent.
- Analytics / performance cookies — used to understand website usage and improve the site. Used only if you consent via our cookie banner.
- Marketing cookies — if used, these support advertising measurement or targeting. Used only if you consent.
You can manage preferences via our cookie banner and can also control cookies through your browser settings.
8. Data security
We use appropriate technical and organisational measures to protect personal data, including encryption of data in transit and at rest, access controls limiting data to authorised personnel, and regular security monitoring.
9. Data retention
- Enquiries and demo requests — up to 24 months after last contact.
- Marketing subscriptions — until you unsubscribe, or 24 months of inactivity.
- Security logs — up to 12 months (unless needed longer for investigating incidents).
For personal data processed through the Certifii platform, retention is governed by the Product Terms of Service and the Product Privacy Notice.
10. Your rights
You have rights under Data Protection Laws, including the right to access, correct, request deletion, restrict processing, object to processing, request data portability, and withdraw consent.
To exercise any of these rights, contact us at legal@certifii.com. We will respond within one month. You also have the right to complain to the Information Commissioner's Office (ICO).
11. Third-party links
Our website may link to third-party sites. Their privacy practices are their responsibility.
12. Relationship to the Product Terms and Product Privacy Notice
This Website Privacy Notice covers only personal data collected through our website. If you use the Certifii platform, the Product Terms of Service and the Product Privacy Notice apply.
13. Changes to this notice
We may update this notice from time to time. We will post the latest version and update the effective date. For material changes, we will give at least 30 days' notice where practicable.
14. Contact us
Email: legal@certifii.com — Certifii Ltd, 128 City Road, London EC1V 2NX. Company number 16705678.
This Website Privacy Notice was last updated in March 2026.